Publication, Copyright, and Patent Clearance Information for Authors
Before Publication or Public Presentation — and in accordance with contractual requirements — the following items must be reviewed by PPPL management and submitted to the Department of Energy:
- Posters/Presentations/Abstracts (ONLY if patentable material is referenced or presented)
- Conference, Research, Journal papers
INSTRUCTIONS FOR AUTHORS/PRESENTERS:
I. Obtain Review and Approval
NO PUBLICATIONS OR PRESENTATIONS CAN BE AUTHORIZED WITHOUT DEPARTMENT APPROVAL AND DOE PATENT CLEARANCE PER THE FOLLOWING STEPS.
A. Download the Publication and Patent Clearance Approval Form.1. Complete items 1-6 of the Form2. Check off the keywords and subject on pages 3 and 4 of the Form that are associated with your paper or presentation.3. Obtain approval signature of the sponsoring Department or Division Head on the Form.B. Send the completed Form to the Publications Office [Room LSB-358]
C. E-mail a PDF copy of the paper to: Publications@pppl.gov who will obtain DOE review and approval.
II. Submit Paper/Presentation
A. Submit this DOE Copyright Notice with the manuscript or presentation (it does not have to be part of the paper):
DOE Copyright Notice:"This manuscript has been authored by Princeton University under Contract Number DE-AC02-09CH11466 with the U.S. Department of Energy. The United States Government retains and the publisher, by accepting the article for publication, acknowledges that the United States Government retains a non-exclusive, paid-up, irrevocable, world-wide license to publish or reproduce the published form of this manuscript, or allow others to do so, for United States Government purposes."B. Submit the manuscript/presentation to the publisher. (download the Publication Submittal Cover Page)
C. Instruct the publisher to submit invoices to PPPL Accounting for payment.
D. Send or bring publisher's signed copyright forms to the Publications Office who will approve the copyright forms, return them to the publisher, and a retain a copy on file.
III. Follow-up of Publication and Related Charges, Invoices, and Payments
If you receive any invoices, obtain the proper cost center charge number and cost center approval from your Department/Division Head or Planning & Control (P&C Officer), and submit the invoice to PPPL Accounting for payment.
Publication and Patent Clearance Approval Form with subject/keyword choices list:Publication Submittal Cover Page (MS Word form)
Link to PPPL Procedure GEN-031 "Publishing and Patent Clearance of Scientific and Technical Papers and Information"